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Hostel Management System
Digitize hostel capacity planning, room allocation, attendance, mess, fees and maintenance workflows.
Deliver safe, well-run hostels with digital allocation, attendance, mess planning, fee collection, and maintenance tracking.
Key Capabilities
Capacity & Allocation
- Model blocks, floors, and room types with occupancy rules.
- Automated allotment based on gender, batch, or priority lists.
- Manage transfers, vacating, and short-term guest stays.
Attendance & Movement Tracking
- Gate pass workflows for outings with guardian approvals.
- Integration with RFID/biometric devices for entry logs.
- Dashboards for wardens to monitor late returns or violations.
Mess & Facility Management
- Menu planning tied to vendor procurement and inventory.
- Meal feedback loops improve quality and reduce wastage.
- Maintenance tickets route to facility teams with SLA tracking.
Fees, Safety & Compliance
- Hostel fees, security deposits, and refunds reconciled with finance.
- Safety drills, inspections, and incident records maintained centrally.
- Audit logs support regulatory inspections and parent trust.
Why It Matters
| Outcome | Benefit |
|---|---|
| Better resident experience | Faster allocations, transparent mess planning, and quick issue resolution. |
| Parental confidence | Digital movement logs and alerts reassure guardians. |
| Optimized assets | Blocks, rooms, and resources are used to their fullest while staying safe. |
Feature Highlights
Hostel, block and room configuration
Student room allocation and transfers
Hostel attendance and movement tracking
Visitor management and approvals
Mess management and meal planning
Hostel fee management
Complaints and maintenance tracking
Warden and staff dashboards
Safety and compliance monitoring
Reports and analytics
